Word 2004 Keyboard Shortcuts

List of shortcut keys

Shortcut	Command	How useful(?)
Keys for moving the insertion point Word 2004
Press	To move	+ –
LEFT ARROW	One character to the left	+ –
RIGHT ARROW	One character to the right	+ –
CMND+LEFT ARROW	One word to the left	+ –
CMND+RIGHT ARROW	One word to the right	+ –
CMND+UP ARROW	One paragraph up	+ –
CMND+DOWN ARROW	One paragraph down	+ –
SHFT+TAB	One cell to the left (in a table)	+ –
TAB	One cell to the right (in a table)	+ –
UP ARROW	Up one line	+ –
DOWN ARROW	Down one line	+ –
END (The END key is not available on all keyboards.)	To the end of a line	+ –
HOME	To the beginning of a line	+ –
PAGE UP	Up one screen (scrolling)	+ –
PAGE DOWN	Down one screen (scrolling)	+ –
CMND+PAGE DOWN	To the top of the next page	+ –
CMND+PAGE UP	To the top of the previous page	+ –
CMND+END (The END key is not available on all keyboards.)	To the end of a document	+ –
CMND+HOME	To the beginning of a document	+ –

SHFT+F5	To a previous revision	+ –
SHFT+F5	To the location of the insertion point when the document was last closed	+ –


Keys for selecting text and graphics (after pressing shift) Word 2004
Note	Select text by holding down SHIFT and pressing the key that moves the insertion point.	+ –
SHFT+RIGHT ARROW	One character to the right	+ –
SHFT+LEFT ARROW	One character to the left	+ –
CMND+SHFT+RIGHT ARROW	To the end of a word	+ –
CMND+SHFT+LEFT ARROW	To the beginning of a word	+ –
SHFT+END (The END key is not available on all keyboards.)	To the end of a line	+ –
SHFT+HOME	To the beginning of a line	+ –
SHFT+DOWN ARROW	One line down	+ –
SHFT+UP ARROW	One line up	+ –
CMND+SHFT+DOWN ARROW	To the end of a paragraph	+ –
CMND+SHFT+UP ARROW	To the beginning of a paragraph	+ –
SHFT+PAGE DOWN	One screen down	+ –
SHFT+PAGE UP	One screen up	+ –
CMND+SHFT+HOME	To the beginning of a document	+ –
CMND+SHFT+END (The END key is not available on all keyboards.)	To the end of a document	+ –
OPTN+CMND+SHFT+PAGE DOWN	To the end of a window	+ –
CMND+A	To include the entire document	+ –
CMND+SHFT+F8, and then use the arrow keys; press CMND+PERIOD to cancel selection mode	To a vertical block of text	+ –
F8+arrow keys; press CMND+PERIOD to cancel selection mode	To a specific location in a document	+ –


Keys for extending a selection Word 2004
F8	Turn extend mode on	+ –
F8, and then press LEFT ARROW or RIGHT ARROW	Select the nearest character	+ –
F8 (press once to select a word, twice to select a sentence, and so forth)	Increase the size of a selection	+ –
SHFT+F8	Reduce the size of a selection	+ –
CMND+PERIOD	Turn extend mode off	+ –


Keys for selecting multiple items Word 2004
Select the first item you want, hold down CMND, and then select any additional items you want.	Select multiple items that are not next to each other	+ –


Keys for moving and copying text and graphics Word 2004
CMND+C or F3	Copy text or graphics	+ –
CMND+X or F2 (then move the insertion point and press CMND+V or F4)	Move text or graphics	+ –
OPTN+F3	Create AutoText	+ –
CMND+V or F4	Paste the Clipboard contents	+ –
CMND+SHFT+F3	Paste the Spike contents	+ –


Keys for finding, replacing, and browsing through text Word 2004
CMND+F	Find text, formatting, and special items	+ –
CMND+OPTN+Y	Repeat find (after closing Find and Replace window)	+ –
CMND+G	Go to a page, bookmark, footnote, table, comment, graphic, or other location	+ –
CMND+OPTN+Z	Go back to a page, bookmark, footnote, table, comment, graphic, or other location	+ –
CMND+OPTN+HOME	Browse through a document	+ –


Keys for deleting text and graphics Word 2004
DELETE	Delete one character to the left	+ –
CMND+DELETE	Delete one word to the left	+ –
DEL or CLEAR	Delete one character to the right	+ –
CMND+DEL	Delete one word to the right	+ –
CMND+X or F2	Cut selected text to the Clipboard	+ –
CMND+Z	Undo the last action	+ –
CMND+F3	Cut to the Spike, a special AutoText entry that stores multiple items that you've deleted	+ –


Keys for moving around in a table Word 2004
TAB	Next cell in a row	+ –
SHFT+TAB	Previous cell in a row	+ –
CTRL+HOME	First cell in a row	+ –
CTRL+END (The END key is not available on all keyboards.)	Last cell in a row	+ –
CTRL+PAGE UP	First cell in a column	+ –
CTRL+PAGE DOWN	Last cell in a column	+ –
UP ARROW	Previous row	+ –
DOWN ARROW	Next row	+ –


Keys for selecting text and graphics in a table Word 2004
TAB	Select the next cell's contents	+ –
SHFT+TAB	Select the preceding cell's contents	+ –
Hold down SHFT and press an arrow key repeatedly	Extend a selection to adjacent cells	+ –
Click in the column's top or bottom cell. Hold down SHFT and press the UP ARROW or DOWN ARROW key repeatedly	Select a column	+ –
CMND+SHFT+F8, and then use the arrow keys; press CMND+PERIOD to cancel selection mode	Extend a selection (or block)	+ –
SHFT+F8	Reduce the selection size	+ –
Select the first item you want, hold down CMND, and then select any additional items you want.	Select multiple cells, columns or rows that are not next to each other	+ –


Keys for inserting paragraphs and tab characters in a table Word 2004
RETURN	New paragraphs in a cell	+ –
OPTN+TAB	Tab characters in a cell	+ –


Keys for inserting special characters Word 2004
CMND+F9	A field	+ –
RETURN (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)	An AutoText entry	+ –
SHFT+RETURN	A line break	+ –
SHFT+ENTER	A page break	+ –
CMND+SHFT+RETURN	A column break	+ –
OPTN+SPACEBAR	A nonbreaking hyphen	+ –
OPTN+G	The copyright symbol	+ –
OPTN+R	The registered trademark symbol	+ –
OPTN+2	The trademark symbol	+ –
OPTN+SEMICOLON	An ellipsis	+ –